UrusPro compared with a spreadsheet
A spreadsheet is free, flexible, and enough for one or two units. It fails once the calendar must sync with Airbnb, payments need collecting and recording, and others need the same data. UrusPro does that, with first listing free, then RM 10 a month for each homestay listing and RM 3 a month for each room or bed let monthly.
Where Excel and Google Sheets still wins
- Free, and you already know how to use it.
- Can be shaped around your own way of working, without limits.
- Good enough for one or two units with occasional bookings.
Job by job
| Job | Excel and Google Sheets | UrusPro |
|---|---|---|
| Avoid double bookings | Copy Airbnb dates in by hand. Miss one, and two guests arrive on the same day. | iCal sync every 15 minutes with Airbnb and Booking.com, and one calendar for all units. |
| Collect payments | Send your account number on WhatsApp, check the bank statement, tick it off in the sheet. | Card, FPX, QR, bank transfer or cash, with receipts and invoices issued automatically. |
| Monthly rentals | One row per month, retyped every month. Deposits kept in your head. | Rent schedules, automatic monthly bills, deposits, tenancy agreements and credit notes. |
| Work after checkout | WhatsApp the cleaner, and hope they read it. | Cleaning tasks created automatically after checkout, with a status you can see. |
| Someone else helps run it | Send a copy of the file. Two copies, two versions of the truth. | Staff roles with limited access to one shared set of data. |
| Know your profit | Work it out yourself at month end, if you find the time. | Occupancy, collections and expense reports for every unit. |
Frequently asked questions
- Can I import my spreadsheet data into UrusPro?
- Yes. Import listings from an Excel or CSV file, or from an existing listing link. Past bookings can be entered by hand if needed.
- When is a spreadsheet still the right choice?
- When you have one unit, bookings come occasionally, and you handle everything yourself. The real cost of a spreadsheet shows up when there is a second unit and a second person.
Try UrusPro
First listing free. Early bird RM 10 a month per homestay listing, RM 3 per room let monthly. No commission on bookings.